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Administration Generalist Susan Smit September 25, 2024
FUTURE OPPORTUNITY

Administration Generalist at Octily

This role is for: Humans of all flavors 🏳️‍🌈 – 100% remote in Germany, or worldwide*

Individuals only.

No agencies or recruiters. This is a permanent role. Please don’t apply as a freelancer/contractor.

We're not actively hiring for this position right now, but we'd love to hear from you if you're interested. Feel free to reach out or submit your resume!

Nice to meet you

About us

Over the past 8 years, Octily has helped 81+ global HR teams from organizations like Deutsche Post DHL, Electrolux, Henkel, Linde, McDonald’s, and Sidel in 250+ unique projects to improve and personalize the talent and learning experience of their 20+ million Cornerstone OnDemand users.

Customization

We customize web-based software to the very unique requirements of our worldwide clients and enable them to make their well thought-of HR processes successful.

Brand Identity

We bring their own brand identity to off-the-shelf solutions, pushing employees’ acceptance of IT tools to new heights.

100% Remote

We are a nimble, effective, and passionate team working 100% remotely from Berlin, throughout Germany, Portugal, Romania, Sweden, Singapore and all the way to San Francisco, California. We act responsible within our environment, trying our best to keeping our footprint as small as possible. We’re proud to be part of the 1% for the planet initiative.

Curious

We are curious to learn something new every day. And we love to routinely tweak our processes to get better, and better, and better, …

What to expect

About the Role

As an Administration Generalist at Octily, you form the contractual and financial foundation, crucial for managing all paperwork throughout our entire organization and within the unique client lifecycles:

Main tasks and responsibilities
  • Contracting: Overseeing and managing all contractual documents, ensuring they are up-to-date, accurately maintained, and readily accessible.
  • Invoice Management: Handling the invoicing process, including the creation, distribution, and tracking of invoices, as well as addressing any related queries.
  • Event Preparation and Coordination: Organizing and coordinating events, which includes planning, logistics, and execution, ensuring every detail is managed efficiently.
  • Human Resources: Assisting with various HR tasks, including recruitment, employee relations, performance management, and maintaining employee records.
  • Onboarding: Facilitating the onboarding process for new employees, ensuring they have a smooth transition into the company, including orientation and initial training sessions.
  • Documentation & Compliance: Ensuring all our operations are compliant with general standards, including the proper handling of personal data and privacy policies, and all processes are well documented and available to all team members.
  • You will communicate with your team members through Teams and Slack, work on tickets in Asana, and track times using Mite.
About you
  • You are based in Germany, or (almost) anywhere*
  • You speak English (+1 for German or other languages)
  • You are very happy to work from home (’cuz we don’t have a fancy office)
  • You are able to organize yourself
  • You have a good sense for timing and are not too shy to ask for help if you get stuck
  • You love to work in a team
  • You are passionate to get things done
  • You like to make clients happy
  • You see deadlines as your daily dose of cookies
Massive bonus points for

  • You have worked with corporate clients before
  • You have worked in international environments before
  •  You have worked with Cornerstone OnDemand, Saba Cloud, or EdCast before
Join us

Next Steps

1
Apply now

it only takes one e-mail

2
Meet the team

Meet the team

3
Sign the offer letter

And become part of the team

* If you live and work in Germany, or plan to do so, you will be directly employed by Octily. If your live in one of those 84+ available countries, you can be hired via Remote.com. The day-to-day team work would be exactly the same.

Why you'll love working at Octily
  • Innovative Environment: Join a team that encourages creativity and embraces new ideas, allowing you to make a real impact on exciting projects.
  • Flexible Work Culture: Enjoy a healthy work-life balance with flexible hours and the option to work remotely, ensuring you can thrive both professionally and personally.
  • Collaborative Team Spirit: Work alongside passionate colleagues who support each other, share knowledge, and celebrate achievements together.
  • Cutting-Edge Technology: Engage with the latest technologies and tools, empowering you to stay ahead of trends and continuously expand your skill set.
  • Diverse & Inclusive Culture: Be part of a team that values diversity, respects different perspectives, and fosters a sense of belonging for everyone.
  • Commitment to Sustainability: Work for a company that cares about making a difference, demonstrated by Octily’s participation in initiatives like 1% for the Planet.